DEVONthink Pro 3.0

Document management reinvented. DEVONthink Pro Office is your Mac paperless office. It stores all your documents, helps you keep them organized, and presents you with what you need to get the job done.

• Keep your data together in one place
• Scan your paper, archive your email
• Let artificial intelligence help you file your data
• Sync your data to all your devices, fast and secure
• Share your data with anyone, whether they use Mac or PC

Get organized, effortlessly

• DEVONthink keeps your valuable data organized and presents it in the way you want.
• DEVONthink keeps all your information in one easytobackup database, and presents it to you in a variety of ways optimized to your work style. Multiple views help you quickly navigate your data.
• Many documents can be viewed and edited inline, without resorting to Quick Look or opening another app. Read webpages as if they were local documents.

Be more productive

• Don’t fight the information flood by yourself. DEVONthink is smart and actively assists you with its builtin artificial intelligence.
• Let DEVONthink automatically file new documents for you based on how you filed similar documents. Later, the advanced search function retrieves the documents that you need for your task, while smart groups present related data together. Quickly find similar documents using keywords extracted from the document and the unique “See also” function.

Create something new

• It’s not about data, it’s about creating something meaningful from it. DEVONthink is your information power tool.
• Collect, analyze, summarize, write: With DEVONthink you have all you need in one app that actively supports your workflow. View all your data in one place, use our innovative approach to tags to quickly organize documents, and write in the enhanced rich text editor. Use manual or automatic Wikistyle links to effortlessly crossreference your work.
• DEVONthink’s two full screen modes help you stay focused, while smart templates are a great starting point for new documents.

Your data, no boundaries

• Wherever your data comes from and whatever you want to do with it, DEVONthink provides you with the best tools and as much metadata as possible.
• Store your documents in the selfcontained database or simply reference them by using the index feature. Clip data from other apps with just a keystroke, adding it to the GTD®like inbox for later filing, or take notes with the Take Note panel or the Dashboard widget. Browser extensions, the Services menu, and the Sorter panel integrate DEVONthink with your workflow.
• Send links to your documents to any app which handles web addresses (URLs), e.g. OmniFocus or Mail, or export your documents in their original file format. DEVONthink doesn’t hold your data hostage.

Keep everything in sync — fast, robust, and secure

• Use your databases on all your Macs, iPads, and iPhones. Collaborate in your team. It’s ultrafast, super robust, and strong encryption keeps prying eye out.
• Sync your data directly on the local network, via WebDAV or Dropbox, or using just anything mountable, e.g. a USB stick or SD card. You decide what data is synced, when, and to which locations. Full AES 256 bit encryption keep everyone out who you don’t want to let in. Your data belongs to you, not to your service provider or us.
• Carry your important data with you all the time with DEVONthink To Go 2 (available soon). Use the same database on all your team’s Macs but let everyone work independently by regularly synchronizing new work on the local network, an NAS, or internetbased file service.

The Pro advantage

• DEVONthink grows with your needs. DEVONthink Pro and Pro Office support your personal work style with many advanced options.
• Use separate databases for each project, and let automatic grouping create order from chaos. Add RSS feeds to your database to automatically import new articles, or download and archive full websites. The concordance gives you a realtime analysis of your data.
• AppleScript support, Automator actions, and scriptdriven smart templates let you integrate DEVONthink with other software. The sky’s the limit!

What’s New in DEVONthink Pro 3.0

This long-awaited release debuts many exciting new features and improvements including: a new integrated user interface, custom metadata, reminders, and new automation options that are even accessible to non-programmers.

We have extended the capabilities of our already powerful search engine with search prefixes, like tags: and name:, to allow constructing more focused searches. Working with annotations and navigating PDFs is now easier and more efficient. A new OCR engine transforms scans into searchable PDFs faster and more accurate, the rewritten web interface supports teams with user and access permission management, and the new Sorter makes it easier than ever to add new data to DEVONthink. PDFs and images can also be imprinted with custom data, including Bates numbering. And if privacy is your concern: encrypted databases keep your data securely locked away from prying eyes.

In addition to the wealth of new features, DEVONthink has maintained and improved the core technologies you’ve relied on in previous versions. To make it easier to get started with DEVONthink, we have also thoroughly revised and rewritten the documentation, providing a handy and quickly accessible reference.

NOTE: Starting with this release DEVONthink requires OS X El Capitan (10.11.5) or later.

Product Line

• Three new editions: DEVONthink, DEVONthink Pro, and DEVONthink Server. All editions support automation, multiple databases, and all file types.

User Interface

• Added a new integrated user interface, utilizing panes versus independent windows for many functions.
• Added support for the dark mode color scheme in macOS Mojave and later.
• Added the Info inspector, showing general information and custom metadata about selected files.
• Added the Annotations & Reminders inspector, allowing you to set reminders, view Finder comments, and create, view, and edit annotation files. Reminders can be one-time or scheduled, and they support several alarm options, including executing scripts.
• Added the Content inspector displaying: the table of contents found in some Markdown, EPUB, and PDF documents, or the thumbnails for PDFs.
• Added the Document inspector displaying: indexed metadata, added annotations (highlights, text, etc.) and detected links in PDF, RTF, and web-based documents, e.g., web archives.
• Added the Concordance inspector giving you access to a word frequency list. It also has a new Cloud view, showing a word cloud with sizes based on word weight.
• Added the See Also & Classify inspector, displaying suggested filing locations for or documents related to the selected item.
• Added the Search inspector, providing in-document search-and-replace and a list of search results. It also allows viewing the context of the search term and easy navigation through the document.
• Added the Reading List sidebar to gather items you want to read or return to at a later time, e.g., to easily access bookmarks, PDF pages, or specific points in video or audio.
• Added the Extras sidebar providing access to up-to-date scripts, templates, tips and tricks, and news from us.
• Added the Import sidebar integrating scanning and email archiving.
• Added an Activity pane for a less intrusive display of certain processes.

Security

• Added encrypted databases for maximum privacy.

Searching & Navigating

• Added search prefixes, e.g., tags: or name:, to allow for more focused searches. These are also used in scripting.
• Search, including advanced criteria options, is now integrated into the main window.
• Improved indexing and searching, including better support for Asian languages and indexing PDF and RTF attachments.
• More precise highlighting of search hits when using proximity operators, e.g., NEAR or BEFORE.
• Added Filter panes for filtering the displayed files by tags, dates and marks (label color, locked state, etc.), or geolocation data.
• Added Go > To Group, Data > Move To, and Edit > Insert Item Link commands and popovers. These allow quicker access to open, reorganize, or link to items in your databases.
• Favorites can now contain documents.
• Tighter integration with the filesystem when using indexed files.

Working with Documents

• Added a new 64-bit OCR engine with multi-core processing, Asian language support, and output to multiple formats.
• Added the ability to create custom imprints, including placeholder text and Bates numbering, via Preferences > Imprint. For use with images and PDF files.
• Added support for barcode detection.
• Added a new web sharing interface and web server, utilizing secure connections via TLS and allowing creation of users with per-database permissions.
• The Sorter has been redesigned and supports: searching open databases, multiple note taking options, including audio, video, and integrated screen captures, and includes the Clip to DEVONthink functions.
• The Clip to DEVONthink browser extension for Safari is now a native extension.
• Added custom metadata to support situation-specific needs. Multiple data types are supported, e.g., sets, Booleans, and numbers.
• Added more options to convert metadata to tags, e.g., hashtags or geolocation data.
• Added support for geolocation data, including the ability to enter it manually.
• Added ratings, 0 to 5 stars.
• Added automatic image tagging using machine learning.
• Added the Formatting bar, shown under the toolbar, for use with rich text documents.
• Added the Editing bar, displayed over the View/Edit pane, for quicker editing with document type-specific tools.
• Added side-by-side view for editing HTML and Markdown documents.
• Added form views and support for specific data types (number, date, etc.) to sheets.
• Added Tools > Summarize Highlights to create a new RTF file containing the highlighted text from selected PDF and RTF files.
• Added Tools > Create Metadata Overview to easily assemble metadata for selected files in a sheet that can be shared or exported.
• Improved EPUB support with reading, search, and conversion to other formats, e.g., rich text or PDF.
• Improved automatic WikiLinking, including support for the square bracket syntax, and active links in the rendered view of Markdown documents.

Automating Your Work

• Added smart rules and Tools > Batch Process to execute event-driven actions on files, on a schedule or on demand.
• Added new, easy to use data placeholders for use in templates, imprints, smart rules, and batch processing.
• Added reminders that can be added to documents. They can be one-time or scheduled, and they support several alarm options, including executing scripts.
• Improved and extended the AppleScript capabilities, including the ability to use scripts in reminders and smart rules.

Other Improvements

• Revised and rewritten documentation.
• Improved background processing of several functions, like email archiving, indexing, thumbnail generation, etc.
• Improved performance.

Screenshots